EVENTS AT HILLCREST
Events at Hillcrest are hosted through structured accommodation-led arrangements designed to preserve the boutique character of the estate while ensuring comfort and continuity for all guests.
Events are accommodated either through:
• Full Estate Buyout
• Twelve suite accommodation arrangement
• Select bar-led gatherings
Events should be for adult-oriented social, corporate, and celebratory use.
The formats below outline event pathways ( when a Full Estate Buyout is not in place).
TWELVE-SUITE ACCOMMODATION ARRANGEMENT
Here, the Host’s group occupies twelve suites (ten King Suites and two Queen Suites).
No additional suites may be booked by the host under this arrangement.
During the scheduled event window, the designated outdoor event area is reserved exclusively for the host and their guests.
Events under this arrangement are bar-led and require a pre-arranged bar commitment, coordinated and operated by Hillcrest. All bar service parameters are confirmed in advance.
Outside of the scheduled event window, Hillcrest continues to operate as a hotel, with exclusivity applying only to the designated event area during the event.
EVENT CAPACITY
• Outdoor capacity limits:
• Back Deck: maximum 125 persons
• Gardens: maximum 150 persons
• Capacities include all guests, vendors, performers, and staff
RATES
• Accommodation is priced at prevailing suite rates, of the 12 applicable suites, at the time of booking. No additional suites may be booked by the host under this arrangement.
• Events require a minimum bar spend based on a curated beer and wine offering, along with a standard cleaning fee and event impact fees calculated according to guest count.
• Event bar service to be arranged on either a prepaid or consumption basis.
• Guest capacity limits are defined by designated areas of the property and must be adhered to at all times.
EVENT PARAMETERS
• Hillcrest does not provide event décor, staging, furniture, or party infrastructure.
• Hosted gatherings are designed for adult-oriented social, corporate, and celebratory use.
• Any host-provided installations or equipment must be fully removed by the host, and all event areas returned to their original condition at the conclusion of the gathering.
• Events conclude by 11:00 PM, with music and bar service ending at that time.
DISCRETIONARY BAR-LED EVENTS
These events are naturally most easily accommodated during shoulder-season periods, where they can be enjoyed without impact to resident guest experience.
These events/gatherings are structured around a defined service window, a minimum bar commitment, and a confirmed maximum guest count.
Timing, scope, and operational details are agreed in advance to ensure alignment with the estate’s rhythm and service standards.
• A maximum guest count (typically up to 50 persons)
• Hosted gatherings are designed for adult-oriented social, corporate, and celebratory use.
• A defined service window, concluding no later than 11:00 PM
• A minimum bar commitment of $1,000
• A venue fee
• An event cleaning fee
